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Orem:
City Council

Entity: Orem

Public Body: City Council

Subject: Budgeting Zoning

Notice Title: Orem City Council Agenda

Notice Type: Meeting

Notice Date & Time: June 11, 2013 | 6:00 PM - 7:12 PM

Description/Agenda:

CITY OF OREM
CITY COUNCIL MEETING 
56 North State Street, Orem, Utah
June 11, 2013


5:00 P.M.	STUDY SESSION – MULTIPURPOSE ROOM

1.	TRANSPORTATION UPDATE – Revising the Streets Master Plan – Paul Goodrich


AGENDA REVIEW

2.	The City Council will review the items on the agenda. 


CITY COUNCIL - NEW BUSINESS

3.	This is an opportunity for members of the City Council to raise issues of information or concern.	


6:00 P.M.  REGULAR SESSION - COUNCIL CHAMBERS

CALL TO ORDER
INVOCATION/INSPIRATIONAL THOUGHT: By Invitation
PLEDGE OF ALLEGIANCE: By Invitation


APPROVAL OF MINUTES

4.	MINUTES of City Council Meeting – May 28, 2013


MAYOR’S REPORT/ITEMS REFERRED BY COUNCIL

5.	UPCOMING EVENTS
6.	UPCOMING AGENDA ITEMS
7.	APPOINTMENTS TO BOARDS AND COMMISSIONS
Beautification Advisory Commission  – 3 vacancies
		Heritage Advisory Commission  - 1 vacancy
Summerfest Advisory Committee – 1 vacancy	
8.	RECOGNITION OF NEW NEIGHBORHOODS IN ACTION OFFICERS
9.	REPORT – Senior Citizen Advisory Commission – Kay Bradford
10.	PRESENTATION – Division of Water Quality  - John Mackey


CITY MANAGER’S APPOINTMENTS

11.	APPOINTMENTS TO BOARDS AND COMMISSIONS
The City Manager does not have any appointments.


	CONSENT ITEMS

12.	ORDINANCE – Amending Chapter 7 of the Orem City Code Pertaining to Building, Plumbing, Mechanical, Electrical, Fire and Abatement Codes

RECOMMENDATION: The Director of Development Services recommends that the City Council, by ordinance, amend Chapter 7 of the Orem City Code pertaining to building, plumbing, mechanical, energy, fuel gas, electrical, fire and abatement codes.

BACKGROUND: State law requires that cities adopt specified versions of the national and international codes pertaining to buildings.  The proposed amendment reflects the most recent changes in building and safety standards.  These changes are necessary in order to ensure the safety and welfare of Orem’s citizens is safeguarded to the best of the City’s ability.

It is recommended Chapter 7 of the Orem City Code be amended to read as follows:

7-1-1.   International Building Code Adopted.
The City hereby approves and adopts the International Building Code, 2012 Edition, published by the International Code Council, as amended by the State Division of Occupational and Professional Licensing, including Chapter one, appendix I, and appendix J, with all its codes and standards for regulating the design, construction, quality of materials, erection, installation, alteration, repair, location, relocation, replacement, addition to, and other miscellaneous construction in the City of Orem, and for issuing permits therefore. Permit fees shall be in the amount established by the City Council in the City’s annual budget.  The International Building Code, 2012 Edition, is on file in the office of the City Recorder and is hereby adopted and made a part hereof as if fully set out in this ordinance.

		7-1-2.   International Mechanical Code Adopted.
The City hereby approves and adopts the International Mechanical Code, 2012 Edition, published by the International Code Council, as amended by the State Division of Occupational and Professional Licensing, including Chapter one, with all its codes and standards for regulating the design, construction, quality of materials, erection, installation, alteration, repair, location, relocation, replacement, addition to, use or maintenance of heating, ventilating, cooling, and refrigeration systems, incinerators, and other miscellaneous heat-producing appliances in the City of Orem, and for issuing permits therefore. Permit fees shall be in the amount established by the City Council in the City’s annual budget.  The International Mechanical Code, 2012 Edition, is on file in the office of the City Recorder and is hereby adopted and made a part hereof as if fully set out in this ordinance.

7-1-4.   International Plumbing Code Adopted.
The City hereby approves and adopts the International Plumbing Code, 2012 Edition, published by the International Code Council, as amended by the State Division of Occupational and Professional Licensing, including Chapter one and appendix E, with all its codes and standards for regulating the design, construction, quality of materials, erection, installation, alteration, repair, location, relocation, replacement, addition to, and other miscellaneous plumbing in the City of Orem, and for issuing permits therefore. Permit fees shall be in the amount established by the City Council in the City’s annual budget.  The International Plumbing Code, 2012 Edition, is on file in the office of the City Recorder and is hereby adopted and made a part hereof as if fully set out in this ordinance.

7-1-6.  International Fire Code Adopted.
The City hereby approves and adopts the International Fire Code, 2012 Edition, published by the International Code Council, as amended by the Utah State Fire Prevention Board. The City further approves and adopts the following appendices to the International Fire Code, 2012 Edition, as amended by the Utah State Fire Prevention Board:
		1.	Appendix B – Fireflow Requirements for Buildings.
		2.	Appendix C – Fire Hydrant Locations and Distribution.
		3.	Appendix D – Fire Apparatus Access Roads.

The International Fire Code, 2012 Edition, along with Appendices B, C, and D are on file in the office of the City Recorder and are hereby adopted and made a part hereof as if set out in the ordinance.

7-1-7.   International Energy Conservation Code Adopted.
The City hereby approves and adopts the International Energy Conservation Code, 2012 Edition, published by the International Code Council, as amended by the State Division of Occupational and Professional Licensing, including chapter one, with all its codes and standards for regulating the design, construction, quality of materials, erection, installation, alteration, repair, location, relocation, replacement, addition to, and other miscellaneous construction in the City of Orem, and for issuing permits therefore. Permit fees shall be in the amount established by the City Council in the City’s annual budget.  The International Energy Conservation Code, 2012 Edition, is on file in the office of the City Recorder and is hereby adopted and made a part hereof as if fully set out in this ordinance.

7-1-8.   International Fuel Gas Code Adopted.
The City hereby approves and adopts the International Fuel Gas Code, 2012 Edition, published by the International Code Council, as amended by the State Division of Occupational and Professional Licensing, including Chapter one, with all its codes and standards for regulating the design, construction, quality of materials, erection, installation, alteration, repair, location, relocation, replacement, addition to, and other miscellaneous construction in the City of Orem, and for issuing permits therefore. Permit fees shall be in the amount established by the City Council in the City’s annual budget.  The International Fuel Gas Code, 2012 Edition, is on file in the office of the City Recorder and is hereby adopted and made a part hereof as if fully set out in this ordinance.

	7-1-9.   International Residential Code Adopted.
The City hereby approves and adopts the International Residential Code, 2012 Edition, published by the International Code Council, as amended by the State Division of Occupational and Professional Licensing, including Chapter one, appendix H, and appendix K, with all its codes and standards for regulating the design, construction, quality of materials, erection, installation, alteration, repair, location, relocation, replacement, addition to, and other miscellaneous construction in the City of Orem, and for issuing permits therefore. Permit fees shall be in the amount established by the City Council in the City’s annual budget.  The International Residential Code, 2012 Edition, is on file in the office of the City Recorder and is hereby adopted and made a part hereof as if fully set out in this ordinance.


13.	RESOLUTION - Approve HOME Investment Partnership Grant Final Statement of Projected Uses of Funds – 2013-2014

RECOMMENDATION: The Community & Neighborhood Services Manager recommends that the City Council, by resolution, adopt the Final Statement of Projected Uses of Funds for the 2013-2014 HOME Investment Partnership Act.

BACKGROUND: Following presentations by applicants and a vote by the Utah Valley Consortium of Cities and County Board, the final statement for the 2013-2014 HOME allocation is ready to be adopted by consortium entities.

HOME funds are used for a variety of housing projects within Utah County, including:  down-payment assistance, sweat-equity homeownership, housing rehabilitation, property acquisition, and other projects.


14.	MOTION – Canceling the June 25, 2013, City Council Meeting


SCHEDULED ITEMS

	6:00 P.M. PUBLIC HEARING
15.	ORDINANCE - Enacting Section 22-14-26 of the Orem City Code Pertaining to Public Utility Facilities

REQUEST: The Development Services Department requests that the City enact Section 22-14-26 of the Orem City Code pertaining to public utility facilities.  

PRESENTER: Jason Bench

POTENTIALLY AFFECTED AREA:  Citywide

BACKGROUND: Many utility facilities such as water wells or natural gas regulators need only a very small area of property to meet their needs. Often, the area of property needed for such utility facilities is much less than the minimum lot size for the zone in which they are located. Since there is really no zoning need to require such facilities to be located on a lot meeting the minimum lot size requirements, City Staff propose to exempt lots containing such facilities from the minimum lot size requirements of the ordinance. This would allow utility facility operators (including the City) to locate their facilities on lots that meet their needs without having to acquire excess property that really serves no purpose 

Under the proposed amendment, the minimum setback requirements would also not apply to structures that are located on a lot that qualifies for the lot size reduction provided the structure does not exceed 12 feet in height or 600 square feet in area.  The proposed amendment also provides that a fence may be installed in the front yard setback of a lot that qualifies for the minimum lot size exemption provided the City Engineer determines that the fencing does not pose a safety hazard.   

  Advantages:
•	Allows utility facilities and private water wells to be located on smaller lots to minimize the impact of the facility in a neighborhood
•	Limits the overall height of the utility structure
•	Allows the utility facility the option to fence in the front yard if necessary to provide safety for the facility and the general public

Disadvantages:
•	None determined

The proposed amendment is as follows:

22-14-26. Minimum Lot Size, Setbacks and Fencing for Designated Utility Facilities. 


16.	RESOLUTION – Approving a Resolution of Intent for a Boundary Line Agreement with the City of Provo for Property Located Generally at 1465 South 1140 East

RECOMMENDATION: The Department of Development Services recommends the City Council, by resolution, consider a request to approve a resolution of intent to adjust a common boundary line with the City of Provo for property located generally at 1465 South 1140 East.

PRESENTER: Jason Bench

POTENTIALLY AFFECTED AREA:  Hillcrest Neighborhood

BACKGROUND: Utah Code Section 10-2-419 requires the governing bodies of the jurisdictions to approve resolutions of intent to adjust the common boundary prior to approval of the change. The City Council, at a later date, will formally consider approving the proposed boundary change. Currently, the City of Provo is also processing the applicant’s request and will consider the resolution of intent in July.  

The applicant owns two lots located at 1465 South and 1479 South 1140 East. He recently purchased property previously owned by Riverside Country Club with the intent to add the parcel to his two lots and then plat a single lot. The property purchased is in Provo City so the common boundary line between Orem City and Provo City must be adjusted.

A public hearing concerning the boundary line adjustment will be held following a sixty day protest period if this resolution is approved.


17.	RESOLUTION – Approving an Interlocal Cooperation Agreement for the HOME Investment Partnership Program Consortium

RECOMMENDATION: The Community & Neighborhood Services Manager recommends the City Council, by resolution, approve the Interlocal Cooperation Agreement for the HOME Investment Partnership Program Consortium and authorize the Mayor to sign the agreement.

PRESENTER: Charlene Crozier

POTENTIALLY AFFECTED AREA:  Citywide

BACKGROUND: Funding for low-income housing activities is available through the U.S. Department of Housing and Urban Development’s HOME Investment Partnership Program.  According to program regulations, Orem is not entitled to receive HOME funds directly, so the City has been participating in a consortium made up of local cities and Utah County to access these federal funds.  

The consortium is made up of three entities:  Utah County, the City of Orem, and Provo City.  Representation from these entities will review requests and make recommendations for the use of HOME funds within the consortium boundaries.  To continue its participation in the consortium, a new interlocal agreement must be approved.  Legal staff from each entity has reviewed the proposed agreement, and it is ready for approval.  


18.	RESOLUTION – Adopt Community Development Block Grant (CDBG) Final Statement of Projected Uses of Funds – 2013-2014

RECOMMENDATION: The Community & Neighborhood Services Manager recommends the City Council, by resolution, adopt the updated Final Statement of Projected Uses of Funds for Orem’s 2013-2014 Community Development Block Grant.  

PRESENTER: Charlene Crozier

POTENTIALLY AFFECTED AREA:  Citywide

BACKGROUND: During the past few months, the CDBG Citizen Advisory Commission heard funding proposals from various applicants who wish to receive CDBG funding. The Commission presented its recommendations to the City Council in a work session on March 19, 2013.  The City Council held the first of two public hearings on March 26, 2013, and the second on April 30, 2013.  

The final entitlement amount for the City of Orem was received from the U.S. Department of Housing and Urban Development in June of 2013, and an updated resolution has been prepared to reflect actual numbers for the CDBG Final Statement of Projected Uses of Funds for 2013-2014.


	6:00 P.M. PUBLIC HEARING 
19.	ORDINANCE – Approving and Adopting a Budget for Fiscal Year 2013-2014, Adopting Compensation Programs, Adopting Fees and Charges, Setting the Property Tax, Franchise Tax, Municipal Energy Sales and Use Tax, Telecommunications License Tax, Transient Room Tax and E-911 Fee Rates,  and Amending the Fiscal Year 2012 2013 Budget

RECOMMENDATION: The City Manager recommends the City Council, by ordinance, approve and adopt the Fiscal Year 2013-2014 Budget, adopt the compensation programs, adopt the fees and charges schedule, set the property tax, franchise tax, municipal energy sales and use tax, telecommunications license tax, transient room tax and E-911 fee rates,  and amend the Fiscal Year 2012-2013 Budget.

PRESENTER: Bruce Chesnut

POTENTIALLY AFFECTED AREA:  Citywide

BACKGROUND: On May 7, 2013, the City Council received the tentative budget for the Fiscal Year 2013-2014.  A budget work session was held on May 14, 2013, to discuss the budget.  In addition, two public hearings were held to review CDBG budget requests.

The purpose of this hearing is to consider the budget for Fiscal Year 2013-2014 along with the compensation program and the fees, charges and tax rates of the City.  Additionally, the City Council is reviewing amendments to the Fiscal Year 2012-2013 Budget that were in addition to those already approved at the council meeting on May 28, 2013.

The national and local economies have shown signs of improvement over the past year.  The Fiscal Year 2013-2014 Proposed Budget is a balanced budget that was formulated with this environment in mind as it does not include requests for tax increases or personnel additions and includes only minor raises in utility rates.

Personnel wages, including cost of living and merit raises, remain frozen for the 6th straight year.

Property taxes are not increased, the franchise tax and municipal energy sales and use tax rates remain at 6% and the transient room tax stays at 1%.  The telecommunications license tax is 3.5% and the E-911 fee is $0.61 per month.  With the exception of some minor adjustments to miscellaneous fees and charges, the only proposed fee increases are in the Water Fund, Storm Water Fund and Solid Waste Fund.  

A $0.62 per month water rate increase for a ¾” meter service (and a proportionate increase for all other meter sizes) is proposed in the Water Fund.  This rate increase is needed to cover the increasing cost of using the City’s allocation of Jordanelle water and increased operating costs at the Utah Valley Water Treatment Plant that have been passed on to the City.

A $0.25 per month increase is proposed in the Storm Water Fund to aid in the funding of capital improvements to the City’s storm water system.

A $0.40 per month fee increase for the first garbage can for residences and for all garbage cans at multiple units, trailer courts and condominiums is proposed in the Solid Waste Fund to cover increased costs to provide these services.

Since the presentation of the Tentative Budget, the following changes have been proposed:

General Fund
?	Contribution from the Street Lighting Fund 	($91,795)




PERSONAL APPEARANCES

20.	Time has been set aside for the public to express their ideas, concerns, and comments on items not on the Agenda.  (Please limit your comments to 3 minutes.)


COMMUNICATION ITEMS

21.	There are no communication items.




CITY MANAGER INFORMATION ITEMS

22.	This is an opportunity for the City Manager to provide information to the City Council.  These items are for information and do not require action by the City Council. 


ADJOURN TO A MUNICIPAL BUILDING AUTHORITY MEETING

Notice of Special Accommodations:

THE PUBLIC IS INVITED TO PARTICIPATE IN ALL CITY COUNCIL MEETINGS. If you need a special accommodation to participate in the City Council Meetings and Study Sessions, please call the City Recorder’s Office at least 3 working days prior to the meeting. (Voice 229-7074) (TDD # 229-7037)

Notice of Electronic or telephone participation:

This meeting may be held electronically to allow a Councilmember to participate.

Other information:

This notice was posted on: June 07, 2013 07:13 PM
This notice was last edited on: June 07, 2013 07:13 PM

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